Data Usage Chart
| Type of Information Shared | Account types that share this information | How Artsonia collects this data | The purpose for Artsonia collecting this information | How information is used | Where is the data stored (and which third-party service providers hold it, if any | Is this data shared with any third-party service, and if so, who and for what reason? | Is this information transferred outside of the European Economic Area (EEA)? | What is the legal basis for processing this information under the GDPR? | Is this considered a special category of data under the GDPR? |
| First and Last Name | Teacher, Parent, Student (via Teacher), Fan Club Member, Customer | Online or in app during teacher or parent registration, when teachers submit parent names, or when a customer purchases a keepsake. | For account setup for teachers in a school or parents for their child or customers to ship custom keepsakes. | To identify teachers in a school, students names in a roster or parent accounts. Also for shipping to customer. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. and Survey Monkey in the U.S. | Teacher names with National Art Education Association (NAEA) for membership renewals. | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Physical Address | Customers | Online when a customer is ordering a custom keepsake product. | To ship them their product. | To ship them their product. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. and Survey Monkey in the U.S. | Survey Monkey if they choose to fill out a survey providing feedback on the product. | N/A - Products are not available for purchase in Europe. | Legitimate Interest and performance of contrast | No |
| Phone number/mobile number | Teachers Parent, Customer, and Visitor with Customer Service request. | Teacher or parents provide their phone number when creating their accounts. Customers provide their phone number when ordering a product, and Visitors leave a phone number when submitting a Customer Service request. | Phone number is used for password recalls for teachers and parents, and collected from customers in case an issue arises with a product. Numberis collected from Visitors as a way to contact them regarding their Customer Service request. | Phone number is used to send an SMS for password recalls for teachers and parents. To call a Customer if an issue arises about an order. If the number was collected from a Customer Service request, it is used to call the Visitor back to help them.. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. and Survey Monkey in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Email address | Teacher, Parent, Student, Customer and Visitor with Customer Service request. | Teachers or parents provide their email addresses when creating their accounts. Teachers and students also provide parent email addresses to invite them to register. Customers provide their email address when ordering a product, and Visitors leave an email address when submitting a Customer Service request. | Email is used to login to Service or get invited to register, get password recalls, get order confirmations, and receive customer support from a Customer Service request. | Email is used for teachers and parents to login to Service, get password recalls, get order confirmations if you are a Customer, and receive customer support from a Customer Service request. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. and Survey Monkey in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| App or product username | Student (via Teacher or Parent) | From the Teacher when setting up their class roster, or from a Parent when creating an account for their child. | This creates a screenname for the student to have a unique identifier for Visitors to the public gallery to find a student's public portfolio. | This is used for Parents, Teacher and Fan Club members to locate a student on the public portfolio by using their unique screenname. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Password | Teacher, Parent, and Student | From the Teacher or Parent when creating their account. Artsonia assigns the students a unique 4-digit PIN for use within their classroom. | To allow Parents and Teachers to have an account, and to allow students to secure their name when submitting within a classroom setting. | To allow Parents and Teachers to have an account, and to allow students to secure their name when submitting within a classroom setting. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Mobile Device ID | Teacher, Parent, and Student | Automatically from the device when using the Artsonia mobile app. | To help identify the types of devices being used, to improve the product, and to diagnose issues / bugs. | To help identify the types of devices being used, to improve the product, and to diagnose issues / bugs. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Grade | Student (via Teacher or Parent) | The teacher provide this information when creating a class roster, the student when registering within the class portal, or the parent provides the information when submitting artwork. | To properly organize the student portfolio within the school gallery. Also to organize the student portfolio when viewing their artwork. | To properly organize the student portfolio within the school gallery. Also to organize the student portfolio when viewing their artwork. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| School name | Teacher | This is collected when a teacher registers with Artsonia. | To create a school gallery. | To create a school gallery and showcase the student artwork. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| School Address | Teacher | This is collected when a teacher registers with Artsonia. | To create a school gallery and to ensure visitors can find the correct school, since many are named the same. | To create a school gallery and to ensure visitors can find the correct school, since many are named the same. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Photographs, videos or audio files | Teacher, Parent and Student | Artsonia collects this from teachers, parents or students within our app or website. | To create a student digital portfolio and showcase their artwork to parents, friends and family. | To create a student digital portfolio and showcase their artwork to parents, friends and family. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Teacher Feedback | Teacher | Teachers can enter in feedback about the student artwork. | To allow Parents and Teachers to communicate about a student's artwork portfolio. | To allow Parents and Teachers to communicate about a student's artwork portfolio. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Comments | Teachers, Parents, and Visitors | Visitors to the service can leave a comment for an artist. Parents and Teachers can also leave a comment for artists. | To give students encouraging comments to build the pride and self-esteem. | The comment are pre-approved by the teacher or parent and are posted alongside the student's artwork. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Teacher Compliments | Parents and Visitors | Parents and Visitors can visit the school gallery and choose to leave a compliment to the Teacher. | Compliments are meant to encourage the Teacher about the projects they have posted publicly. | Compliments are sent to the Teacher for viewing and encouragement. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| IP Address | Teacher, Parent, Student, and Visitors | This is collected when anyone visits the Artsonia service. | To provide the Artsonia Service. | This is used to transmit data back to the requesting browser or mobile app. This will provide information necessary for the operation fo the service. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Browser Details | Teacher, Parent, Student, and Visitors | This is collected when anyone visits the Artsonia service. | To provide the Artsonia Service. | This is used to transmit data in the correct format for the given browser. Also used to ensure users are supported with the most popular browsers, and for debugging purposes. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Access time | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Time spent on site | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Page Views | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Referring URLs | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Clicks | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Click paths | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |
| Active/engagement time | Teacher, Parent, Student, and Visitors | This is collected automatically based on website or app usage. | To improve our product and for improving marketing emails and notifications. | To improve our product and for improving marketing emails and notifications. | Data is stored in Microsoft Azure in the U.S., AWS Servers in the U.S. | N/A | Yes - to the U.S. | Legitimate Interest and performance of contrast | No |