Please click here to see the parental consent requirements as explained to a parent.
At Artsonia, we believe it’s important for parents (which we’ll use in this article to include guardians) to understand how their children use Artsonia in the classroom. This article will help primary and secondary (K–12) schools that use Artsonia ensure that they can communicate effectively with parents about their students’ use of Artsonia, and help obtain parental consent where appropriate. How parental consent is collected and what is authorized depends on how the teacher and/or students are using Artsonia.
What permissions are needed in order for TEACHERS to submit student artwork/content?
Because school administrators can determine which services are available and the policies for each service, each school’s use of Artsonia is different. Most schools have policies that govern the use of third-party services like Artsonia, such as collection of "media-release forms" from parents that give permission for faculty to post student information on websites, and compliance with annual notice requirements under the Family Educational Education Rights and Privacy Act (FERPA). We believe that schools are in the best position to tailor the information they share with parents based on their school’s actual use of Artsonia. Artsonia aims to give schools the information they need about our services and our privacy and security practices so they can keep parents well informed. Teachers must work with their administrator to determine if they already have proper permission to submit student artwork to Artsonia.
What permissions are needed in order for STUDENTS to submit their own artwork/content?
A teacher may wish for students to use a feature of Artsonia called Classroom Mode that allows students to submit their own artworks (and titles and statements) directly to Artsonia.
The Children’s Online Privacy Protection Act (COPPA) protects the online privacy of children under the age of 13 and requires Artsonia to obtain parental consent or notice (as appropriate) prior (with limited exceptions) to the collection, use and disclosure of that child's personal information. Due to the requirements of COPPA, Artsonia requires parents to give consent before the child can login and upload any content through the Classroom Mode feature or otherwise use Artsonia. Teachers can either collect the parental consent through your school (school consent) or have Artsonia collect the parental consent. When teachers activate Classroom Mode, they can use a combination of the following options:
Artsonia obtains parent permission:
Teachers may choose to let Artsonia manage the parent permission process for allowing students to use Classroom Mode. When this occurs, the parent is giving consent for their child to use Artsonia, including for Artsonia's collection, use and disclosure of their child's personal information as set forth in the notice Artsonia sends to the parent via email to request consent, as well as to display the artwork publicly (please see section below on permission for artwork to be displayed publicly). Artsonia currently obtains verifiable parental consent through what is commonly referred to under COPPA as "email plus" consent (see FAQ Section H.4). Parents will receive a second email from Artsonia after they have given consent.
Teacher obtains parent permission:
Teachers may obtain parental consent in what is commonly referred to as "school consent" under COPPA, where teachers have certified that they have directly received parent consent for their child to use Artsonia for education purposes at the school. Under this type of consent, no artwork or related content submitted by children will be shown publicly, unless parents give additional parental consent to Artsonia (see below). For schools in the United States, Artsonia provides this template to help schools obtain “school consent”, but it’s up to schools to determine how best to use it, to fill it with their own contact information and information about the services they enable, and to share it along with the resources for parents below. For more information on "School Consent" under COPPA, please see the FTC's FAQ Section M.
* Artsonia must ensure that services made available to students when schools are getting parental consent, are used for educational purposes, and are used in compliance with applicable laws and regulations. Note that some of the restrictions on the use of student’s personal information for strictly educational purposes may not apply once Artsonia additionally obtains verifiable consent through the “email plus” method.
What permissions are needed for student artwork/content to be shown publicly?
When teachers (or students who have parent permission under "school consent") upload artworks, titles or statements to the school gallery, those submissions are visible only to other teachers and students while the teacher is logged in. This enables teachers to use Artsonia as a classroom-only tool for educational purposes. If a student's artwork is to be shown publicly, Artsonia must also obtain parental consent itself (this is a separate and distinct parental consent from your "school consent").
However, by giving verifiable parental consent on Artsonia, parents also give permission to allow their child’s artwork to be displayed in the public gallery for other family members, friends and fellow art appreciators to enjoy. This opens up the possibility for students to receive comments from website visitors, have individuals join their “fan club”, and have their artwork available for purchase on custom products in the Artsonia Giftshop (which also helps raise funds for US and Canadian schools).
Artsonia provides teachers with a robust process for tracking verifiable parental consent for displaying artwork in the public gallery. The teacher simply provides Artsonia with the parent emails (which are often readily available from the school front office in a spreadsheet). If parent emails are not available, the teacher can also print and send home "take home slips" that allow parents to enter their email address and give permission directly. Artsonia will then initiate the COPPA permission process to obtain verifiable parental consent by sending an email to the parents. This process is commonly referred to as the "email plus" method. For more information on "email plus" consent under COPPA, please see the FTC's FAQ (section H.4) regarding this. The parents will receive a second email from Artsonia after they have given their consent.
Click here for more details on how this permission process works.
Please note that, in addition to the parent providing consent to Artsonia, we require the teacher to affirmatively represent to us that they have reviewed any artwork and its associated title and statement to remove, delete or mask any of the child's personal information prior to publishing to the public gallery. We will then delete from our servers any original (unmodified) artwork and associated title and statement that may have contained personal information. Additionally, consistent with the requirements of COPPA, we ensure that any geolocation metadata that may be contained in the image is removed prior to posting on Artsonia. We also do not post the child’s full name, but use the unique screenname generated.
Resources for schools to share with parents:
We recommend that schools share the resources listed below with parents and guardians as part of getting their consent. These resources explain Artsonia’s services and our commitments to privacy and security. This information will help parents and schools to make informed choices about the Artsonia service their students use in the classroom.
- Answers to many top questions about privacy and security appear on the Artsonia Privacy Center.
- For more information about COPPA and generally protecting children's online privacy, please visit OnGuard Online.
NOTE: Schools in different countries and communities have different regulations and approaches, and Artsonia cannot advise you on compliance with the laws applicable to your school. You should obtain any parental consent that may be required by your school (including for COPPA and FERPA) in a manner that complies with the laws of your jurisdiction.